Alvéya does not automatically create this automation when you build a webinar funnel, so you will need to add it manually.
Inside your Alvéya account we have already included a ready-made workflow template to make this step easier.
1. Locate the Webinar Workflow Template
Go to:
Automation → Workflows
Inside the Alvéya Workflow Templates folder, click into Webinar Templates and you will find the webinar workflow templates.
You will see four different workflows, choose the one that fits what you need:
Workflow Name | What's Included |
Registration Confirmation & Reminders Only |
|
Post Webinar Nurture Series with Swipe Copywriting |
|
Webinar Registration Confirmation & Reminders & Nurture Series with Swipe Copy |
|
Each template includes the core structure for:
Tagging the contact for organisation
Setting the webinar date so the emails can be timed
2. Duplicate the Workflow
Do not edit the original template.
Instead:
Open the workflow template folder
Click on the three dots that are on the far right of the workflow Line and Click Duplicate
Rename the workflow for your webinar name.
Move the workflow from the template folder into another folder so it doesnt get mixed up.
This gives you a clean version you can customise for each event.
3. Connect the Workflow Trigger
Inside the duplicated workflow, set the trigger to your webinar registration form that you set up in step 1.
Example trigger:
Form Submitted → Webinar Registration Form
When someone registers for the webinar, the workflow will begin automatically.
4. Customise Your Reminder Timing
The template includes suggested reminders such as:
Registration confirmation immediately
24-hour reminder
1-hour reminder
10-minute reminder
Post-webinar follow-up
You can edit these timings to suit your audience.
For example, some audiences (Business 2 Business) respond better to morning reminders, while others prefer evening reminders (Business 2 Client)